RECEIPT DISCREPANCIES

Material discrepancies are divided into two categories. The first category includes discrepancies such as overages, shortages, damages, incorrect, or not-received material. These discrepancies are normally caused by the activity that shipped the material or by the transportation system.

The second category includes material quality discrepancies. Material received in this category cannot be used for its intended purpose because it does not meet specified (form, fit, or function) requirements. These discrepancies are caused by manufacturing or repair facility or, in some cases, incorrect specifications.

Shipping Discrepancies

Shipping discrepancies attributable to or the responsibility of the activity shipping the material (including contractors, manufacturers, or vendors) are reported by the receiving activity on a Report of Discrepancy (ROD), Standard Form 364.

For shipments received from DOD activities, GSA supply distribution facilities, contractors, and manufacturers, a ROD is prepared to report materials with one or more of the following discrepancies:

. Shortages or overages valued in excess of $100 per line item, except classified or protected items that are reported regardless of the dollar value. Shortages or overages valued at $100 or less and reported shortages that were not credited or replaced by the consignor are processed as an original receipt. 

. Erroneous material, unacceptable substitutes, or duplicate shipments regardless of dollar value. An exception to this is erroneously issued material that can be readily reconciled with a local supply activity. l Material received from a previously canceled requisition for which a copy of the confirmation of cancellation is required and the line item is in excess of $100.

. DOD shipments (line item value in excess of $100) when the condition of the item is found to be other than that shown on the shipping document.

. Material with a line item value in excess of $100 with an expired shelf life. 

. Material shipped to the wrong activity, regardless of value.

. Material with item technical data markings that are missing or incomplete.

. Material with supply documentation that is missing or improperly prepared, regardless of dollar value.

. Items with a line item value in excess of $100 that were reported shipped by parcel post but not received or received in a damaged condition. 

. Repair material received that has been stripped of parts or components without inventory manager authorization, regardless of dollar value. l Material with repetitive discrepancies

observed, regardless of dollar value. Discrepancies excluded from the reporting procedure described above are as follows: Discrepancies found while material was in storage. Discrepancies involving local base or station deliveries to or return from internal satellite activities. Discrepancies involving shipments of privately owned vehicles. Shipping-type discrepancies involving personal property shipments. Product quality deficiencies. Transportation-type by NAVSUPINST 4610.33. Discrepancies resulting from UNREP. covered discrepancies

Packaging Discrepancies

A discrepancy report must be made on the following packaging discrepancies: . Unsatisfactory conditions resulting from improper packaging that cause or render the item, shipment, or package vulnerable to loss, delay, or damage when the estimated or actual cost of correction exceeds $50. This may include loss or damage to the item, shipment, or package except when the report is otherwise required as prescribed in NAVSUPINST 4610.33.

. Packaging-related discrepancies, resulting in damaged material that may endanger life, impair combat or deployed operations, or affect other material. These types of discrepancies must be reported immediately to the shipping activity, contracting office, and control point by the fastest communication medium to enable the shipper to take immediate corrective action. Standard Form 364 must be transmitted by mail within 24 hours of the initial report. l Improper identification of containers or items that opening the container or items that require opening the container or result in improper storage of the material regardless of cost. 

. Packaging discrepancies, regardless of cost, involving hazardous materials, including improper identification markings of items and packs of utilized loads, regardless of whether damages or other unsatisfactory conditions have resulted. 

. Excessive packaging by contractors resulting in additional cost to the government. 

. Repetitive packaging discrepancies that impose a significant burden on receiving or transshipment activities.