PREPARATION OF THE REPORT OF DISCREPANCY

Item and packaging discrepancies are reported on the ROD, Standard Form 364. An original and as many copies as required are prepared for distribution to applicable activities. A ROD, Standard Form 364, is shown in figure 3-11.

Figure 3-11.-Report of Discrepancy (ROD), Standard Form 364. 3-13

The Standard Form 364 (ROD) is submitted by receiving or transshipping activities within 15 calender days from the date of receipt of shipments from all activities. When extenuating circumstances prevent submission of the ROD within this time frame, the reason for delay is entered in block 12 of the ROD. A ROD is submitted by all activities 70 calender days from the date of shipment from government activities and 60 calender days from the date of shipment from commercial sources for items determined to be lost through parcel post shipments.

Action activities are required to reply to customers within 45 days of receipt of the ROD providing resolution of the discrepancy or interim status. When a ROD is passed to another activity for further action, the customer is advised. To allow for mailing each way, the first follow-up to a ROD should be sent to the action activity 60 days after the submission of the original ROD. Subsequent follow-ups should be sent at 30-day intervals.

For instructions on how to prepare the ROD, refer to table 3-1. Activities submitting the ROD are responsible for all follow-up action.

Table 3-1.-Instructions for Preparation of DD Form 364

Table 3-1.-Instructions for Preparation of DD Form 364-Continued

Table 3-1.-Instructions for Preparation of DD Form 364-Continued

MATERIAL TURNED IN TO STORES ASHORE

Supply support in a changing environment creates the need of a process by which the return of unneeded material can be screened for further use. Turn-in of material from consumers to Navy stock requires that activities turning in the material be given credit as appropriate.

Navy material returned to stock points has traditionally been called material turned into store (MTIS) since stock points carry material in stores accounts. MTIS primarily exists to take ready-forissue (RFI) turn-ins from customer activities and return them to stock to meet other Navy requirements. It may also be used to return erroneous issues by stock points or to obtain needed repackaging/represervation with prior arrangements with the stock point (normally with customer service). Each transfer must be approved by the supply officer and entered in the expenditure record log.

MTIS transactions do not include transfer of material to disposal or depot level repairable

Turn-in of RFI material is accomplished by using a DD Form 1348-1 prepared by typewriter or ball-point pen (fig. 3-12). Refer to NAVSUP P-485, chapter 5, for instructions on how to prepare the turn-in document.