AMMUNITION REQUISITIONING AND TURN-IN PROCEDURES

LEARNING OBJECTIVE: Use the terms and definitions associated with ammunition requisitioning and turn-in; describe the procedures to be followed when preparing requisition documents; identify the variables that affect requisitioning by fleet units; and describe file maintenance procedures, turn-in procedures, and temporary custody of ordnance ashore.

The military standard requisitioning and issue procedures (MILSTRIP) are used for ordering all ordnance. MILSTRIP/MILSTRAP Manual, NAV-SUP P-437, and Afloat Supply Procedures Manual, NAVSUP P-485, provide complete MILSTRIP procedures. Each fleet commander (CINCLANTFLT and CINCPACFLT) issues instructions that provide detailed guidance for requisition and turn-in of ammunition within their jurisdiction, The information and procedures in both instructions are basically the same. For simplicity, the information in this chapter pertains to units within the Atlantic Fleet and European areas. (The References are CINCLANTFLT-INST 8010.4 and NAVORDCENINST 8010.2.)

TERMS AND DEFINITIONS

Because you work with ordnance, you need to be familiar with ammunition terms and definitions. Some terms are discussed in more detail later in this chapter. The following terms and definitions are used throughout this chapter:

All-Up-Round (AUR). An AUR is a weapon that is issued as a complete assembly (less wings and fins).

Ammunition. Ammunition is conventional expendable ordnance material, which includes gun-type ammunition, bombs, rockets, ASW weapons, guided missiles, mines, torpedoes, demolition, and pyrotechnic materials. For the purpose of this discussion, ammunition includes all items assigned a four-digit NALC as listed in the publication Navy Ammunition Logistics Codes, NAVAIR 11-1-116B/TW010-AA-ORD-030. This also includes OT-cognizance material (Marine Corps expendable ordnance).

Ammunition allowances. Ammunition allowances are established to maintain operational units in a ^{mission-ready posture.} The different types and quantities of ammunition a unit is allowed to carry depends upon the unit's mission assignment. Also, a unit's ammunition allowance reflects allowances for training, peacetime missions, and wartime missions.

Ammunition allowance lists are approved by the Chief of Naval Operations. Ammunition stocking level lists identify the type and quantity of combat ordnance authorized to be carried on board. Separate cargo and/or mission load ammunition allowance lists are provided for combat landing force (CLF) ships, amphibious force ships, tenders and aircraft carriers, which are developed by the fleet and type commanders. These lists identify the ordnance authorized to support the mission assignment. A few of the ammunition allowances are described in the following statements.

Approved basic stock level of ammunition

(ABSLA) is the quantity of non-nuclear ordnance at a shore facility to support all aspects of that activity's mission until resupply can be effected.

Cargo load allowance is the allowance of ammunition carried by AE, AOE, AOR, and AO class ships. This ammunition is issued to other fleet units in support of their assigned mission.

Mission load allowance is the allowance of ammunition carried by CV, LPH, AD, and AS class ships in support of their assigned mission, exclusive of the ships's own armament.

Shipfill allowance (formerly ship's service

allowance) is the allowance of ammunition for the ship's

permanently installed armament. Shipfill ammunition does not include-ammunition held for issue to other activities.

Changes to the shipfill allowance list requires prior approval of the Chief of Naval Operations. A proposed change should be submitted by letter from the ship concerned through the normal chain of command. Changes to the cargo or mission load allowance lists require prior approval of CINCLANTFLT. Proposed changes to the cargo or mission load allowance lists should be submitted to CINCLANTFLT through the normal chain of command.

Check-sum-digit. The check-sum-digit is the last digit in a sum of numbers. It is entered after a slant mark (/) immediately following the number being checked. For example, in the entry E487 (4+8+7=19), 9 is the check-sum-digit. The entry is written as E487/9. The check-sum-digit provides NOC with a check and balance to ensure that the proper NALC is entered on DD Form 1345, register four.

Cognizance symbol (COG). The cognizance symbol is a two-digit NSN prefix that identifies the systems command, office, agency, or inventory control point exercising supply management for a specific category of ammunition. For example, in NSN 2E1425-00-940-1347-E075, the two-digit symbol 2E is the COG. (Refer to fig. 17-8.) COG symbols are listed in NAVAIR 11-1-116B/TW010-AA-ORD-030.

Complete round. A complete round is one that is or can be assembled from any acceptable combination of components. It is capable of being used operationally without the performance of work on the round other than normal assembly operations.

Department of Defense Ammunition Code (DODAC). The Department of Defense Ammunition Code (DODAC) is made up of the federal supply class (FSC) plus the DODIC or NALC. For example, in NSN 2E1425-00-940-1347-E075, the DODAC is 1425E075. (See fig. 17-8.)

Figure 17-8.-NationaI stock number (NSN) breakdown.

Department of Defense Identification Code (DODIC). The Department of Defense Identification Code (DODIC) is a four-digit code assigned by the Defense Logistics Services Center (DLSC), and it identifies ammunition and explosive items. The acronyms DODIC and NALC, or their respective meanings, are used interchangeably in the remainder of this chapter.

Expenditure. An expenditure occurs when an item is permanently removed from the Navy inventory. A round that is detonated, burned, fired, exploded, surveyed or lost by inventory, deepwater dumped, or transferred to other services or another country is posted and reported as an expenditure. Transfers of ammunition to other Navy/Marine Corps activities are NOT expenditures. The various types of expenditures include combat, training, test and evaluation, operational, disposal, loss by inventory, and transfers out of the Navy reporting system.

Gain by inventory (GBI). A GBI is an increase in the asset position based upon physical inventory of an ammunition item.

Issue. An issue is the transfer of an item, regardless of its serviceability condition, to another activity. This includes off-loads to shore activities and transfers to other ships.

Lead time. Lead time is the time difference between the Julian date of the requisition and the required delivery date (RDD). It consists of submission time, or the time to transmit the requisition from the requisitioner to the stock point, plus processing and delivery time at the stock point.

Loss by inventory (LBI). An LBI is a decrease in the asset position based upon a physical inventory of an ammunition item.

Maintenance due date (MDD). The maintenance due date of a weapon is predicated on the component of the weapon that next requires intermediate- or depot-level maintenance or testing. MDDs vary from weapon to weapon and within configurations of weapons. They are used to determine serviceability. Weapons with an expired MDD are not serviceable.

National stock number (NSN). An NSN is a 13-digit number used to identify an item of material in the supply distribution system of the United States. It consists of a four-digit federal supply class (FSC) and a nine-digit national item identification number (NIIN). (See fig. 17-8.)

Navy ammunition reclassification (NAR) system. NARs provide information pertaining to the degree of serviceability of non-nuclear explosive ordnance or explosive material used by the Navy, Marine Corps, and Coast Guard Reclassification refers to the change of an item's material condition code. NARs are issued by message and often contain information directly related to the safety of personnel and/or equipment. NARs are numbered consecutively within each calendar year and serve as supplements to the Ammunition- Unserviceable, Suspended, and Limited Use, TW024-AA-ORD-010, until incorporated by a change or revision.

Receipt. A receipt is any transaction that increases the on-hand inventory of an item, regardless of its serviceability condition. Receipts from another ship, activity, service, and GBIs are included.

Reconciliation. Reconciliation is the process of reporting on-hand assets of items that have had no transactions since the previous reconciliation. NOC Mechanicsburg uses reconciliation reports to identify and correct errors in individual ship's or activity's data files and in the CAIMS data base.

Serial/lot item tracking (SLIT). Serial/lot item tracking is a subsystem of CAIMS that accounts for certain items of ordnance by individual serial, lot, or register number.

Temporary custody ashore. Temporary custody ashore refers to ammunition temporarily stored ashore

by a ship that intends to reload the ammunition aboard at a later date. It does not include ammunition held temporarily for further transfer (FFT).

Transaction. For reporting purposes, a transaction is any change in the reported asset posture of an ammunition item. Examples of transactions are receipt, reclassification from suspended to serviceable, expenditure, and issue.

Transfer. Transfer is the movement of assets from a Navy activity to an activity outside the Navy accounting system such as the Army, Air Force, Coast Guard, or a foreign government.

Type Maintenance Due Code (TMDC). A Type Maintenance Due code is a code that indicates what type of maintenance action is due next for an individual item.

Unserviceable/suspended ammunition.

Unserviceable/suspended ammunition are components that are not ready for use and cannot be made serviceable using immediately available maintenance and repair capability. This includes both unserviceable items and items suspended pending quality evaluation, test, renovation, or ammunition reclassification. Torpedoes and missiles that are not ready for unrestricted use or are overdue for maintenance are considered unserviceable. Unserviceable ammunition includes Condition codes ECHO, FOXTROT, GOLF, HOTEL, JULIET, KILO, LIMA, MIKE, and NOVEMBER.